CPA-led accounting support
Bring the job, the payment and the books into one clear picture.
Your field team finishes the work. Your books should show what that work earned. Hata Advising helps home services companies organize QuickBooks Online, resolve reconciliation issues and build a monthly close that supports useful financial decisions.
Who this helps
For home services owners who use QuickBooks Online and need a clearer view of cash, job performance and the monthly close. Support can begin with a defined cleanup project or a review of the ongoing accounting process.
Where Hata can help
Cleanup and reconciliation
We review bank, credit card, clearing-account and customer balances against supporting records. Duplicate entries, unapplied payments and unexplained balances are tracked in an action list so corrections address the underlying cause and have a clear owner.
Job-cost and reporting structure
We review the chart of accounts and the way service items, customers, projects and costs are coded. The aim is a consistent reporting structure that lets management understand where revenue and costs belong and identify missing inputs.
Field-service accounting controls
We trace selected transactions from the field-service platform through invoices, payments, processor fees and deposits. Account mapping and reconciliation checks help identify where duplicate records, missing activity or timing differences affect the financial statements.
A repeatable monthly close
We establish a close checklist, review material balance-sheet accounts and document recurring adjustments. Financial reporting is scoped around the decisions owners need to make, with unresolved issues called out rather than buried in month-end totals.
A practical path through the work
- 01Review the current booksConfirm the subscription, reporting needs, connected applications and available source records. Identify the periods and balances that need attention.
- 02Resolve priority differencesInvestigate reconciliation exceptions, trace duplicate or missing transactions and agree on corrections supported by the underlying records.
- 03Align the recurring workflowDocument coding, mapping and review responsibilities so the office team knows what should happen before the books are closed.
- 04Close and hand overPrepare the agreed reporting package, explain remaining exceptions and leave a practical checklist for the next reporting period.
What you receive
Depending on the engagement, the work can include a cleanup action list, reconciled balances, an account and item map, a close checklist and a focused financial-reporting package.
Accounting work can connect with fractional CFO services and Systems & CRM Integration. We agree on scope, responsibilities, and deliverables before work begins.
Match the workflow to your QuickBooks plan
QuickBooks Online features vary by subscription. Native Projects and job-costing capabilities are available in Plus and Advanced. Before changing the setup, we confirm the plan, the connected field-service software and which system owns each record. Integration behavior must be checked for the specific connector and transaction type.
Common questions
Can you help clean up an existing QuickBooks Online account?
Yes. We begin with the current balances, available source records and known problems. The scope can cover reconciliation backlogs, duplicate entries, uncategorized transactions and the adjustments needed for a supported starting point.
Does every QuickBooks Online plan include job costing?
No. Intuit lists native Projects and job-costing features in Plus and Advanced. We check your subscription and the way labor and other costs reach the books before recommending a reporting workflow.
Can you review the accounting connection to our field-service software?
Yes. We review account and item mapping, customer balances, invoices, payments and settlement activity within the agreed scope. We document exceptions and coordinate platform-specific configuration issues with the software provider or implementation partner.
Discuss QuickBooks Online Support
Tell us about your current setup, the reporting you need and the accounting issues you want to resolve. We will scope the next step around your business.
Explore Accounting & Bookkeeping
Hata Advising provides independent accounting and workflow advisory services. Product names are trademarks of their respective owners. Features depend on the subscription, version, and account configuration.
Platform references: Intuit: QuickBooks Online project and job costing